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Visit Winston-Salem

Convention Services

Visit Winston-Salem is pleased to offer the following convention and meeting services to ensure your meeting in Winston-Salem is perfect:

Pre-Registration Service
Convention Services can process attendee pre-registrations, payments and send confirmations.  Our knowledgeable staff and streamlined registration system enables meeting planners to receive timely pre-registration updates and a comprehensive delegate database.  Our organized, pre-registration service provides an affordable solution to busy planners. *

Housing Coordination
Visit Winston-Salem provides meeting planners assistance by acting as your group’s housing bureau when using multiple hotels.  We are pleased to work with you to create a customized registration form that delegates can complete and submit by either fax, mail or on-line.  This service includes room-block monitoring, reservation management and real-time room-block and pickup reports.

On-Site Registration Assistance & Customized Materials
We have qualified personnel to supervise and expedite on-site registration for your meeting or convention.  Also, we offer meeting planners a Name Badge Service that can be customized with your logo and formatted to your desired specifications.  Too, Visit Winston-Salem can tailor tour or conference agenda information onto brochure stock to fit your meeting needs. *

Local Experiences & Planning Assistance
Allow us to showcase the unique heritage and culture of our area to your meeting delegates by providing information on local attractions, restaurants and current activities.  We’re happy to set up a complimentary city information table for your group, complete with Official Visitor Guides, Wine & Dine Guides and maps.  We know Winston-Salem and are here to assist you with suggestions for spouse programs and children’s activities as well as providing knowledgeable step-on guides to accompany tour groups.  Maps of downtown Winston-Salem, Winston-Salem and Forsyth County are available in downloadable, easy-to-print formats by clicking here.*

Contact our Convention Services staff at:  servicesdept@visitwinstonsalem.com to discuss your specific requests and details.

Public Relations/Media Support - Digital Destination Images and Promotional Video
Our Marketing & Communications staff hosts an extensive library of high-resolution digital images that meeting planners are welcome, free-of-charge, to include in their convention collateral/materials.  More than 100 images are ready for review in our on-line Clean Pix library.   Meeting professionals are also welcome to receive, free of charge, our Visit Winston-Salem promotional destination video. This 3-1/2 minute video will provide your audience with an entertaining preview of places to explore in Winston-Salem. Visit Winston-Salem also offers comprehensive electronic local and regional media lists for  associations, corporations or organizations who want to bolster their media presence throughout the Piedmont Triad.  Press or photo releases/announcements supporting meetings, conventions or events that have been booked through Visit Winston-Salem and that have been reviewed and approved by the Visit Winston-Salem Marketing & Communications Dept., will be posted on Visit Winston-Salem's social newsroom site and with a link posted onto the Visit Winston-Salem Facebook page

*Services available at a fee.