Convention Services

Visit Winston-Salem is pleased to offer the following convention and meeting services to ensure your meeting in Winston-Salem is perfect:

Housing Coordination
Visit Winston-Salem provides meeting planners assistance by acting as your group’s housing bureau when using multiple hotels.  We are pleased to work with you to create a customized registration form that delegates can complete and submit by either fax, mail or on-line.  This service includes room-block monitoring, reservation management and real-time room-block and pickup reports.

On-Site Registration Assistance & Customized Materials
We have qualified personnel to supervise and expedite on-site registration for your meeting or convention.  Also, we offer meeting planners a Name Badge Service that can be customized with your logo and formatted to your desired specifications.  Too, Visit Winston-Salem can tailor tour or conference agenda information onto brochure stock to fit your meeting needs. *

Local Experiences & Planning Assistance
Allow us to showcase the unique heritage and culture of our area to your meeting delegates by providing information on local attractions, restaurants and current activities.  We’re happy to set up a complimentary city information table for your group, complete with Official Visitor Guides, Wine & Dine Guides and maps.  We know Winston-Salem and are here to assist you with suggestions for spouse programs and children’s activities as well as providing knowledgeable step-on guides to accompany tour groups.  Maps of downtown Winston-Salem, Winston-Salem and Forsyth County are available in downloadable, easy-to-print formats by clicking here.*

Contact our Convention Services staff at: to discuss your specific requests and details.

Public Relations/Media Support - Digital Destination Images and Promotional Video
Our Marketing & Communications staff hosts an extensive library of high-resolution digital images that meeting planners are welcome to include in their convention collateral/materials.  More than 100 images are ready for review in our on-line Clean Pix library -   Meeting professionals are also welcome to receive Visit Winston-Salem promotional destination videos. These videos provide your audience with an entertaining preview of places to explore in Winston-Salem. Visit Winston-Salem also offers comprehensive electronic local and regional media lists for  associations, corporations or organizations who want to bolster their media presence throughout the Piedmont Triad.  Additional exposure through a link posted onto the Visit Winston-Salem Facebook page may occur. 

*Services available at a fee.